AI Co Pilot For Event Management
AI Co Pilot For Event Management
Automated Intelligent Event Planning
Automated Intelligent Event Planning
#AI CO-PILOT
#WORKFLOW AUTOMATION
#SAAS PLATFORM
AI-Powered Event Management
Duration
2024
Client
A Leading Event Tech Firm
Industry
Event Management & Hospitality
We developed a comprehensive, AI-powered Software-as-a-Service (SaaS) platform designed to revolutionize the event planning process. This AI Co-Pilot assists organizers at every stage, from initial ideation to post-event analysis, by automating tedious tasks and providing data-driven recommendations to create memorable and flawlessly executed events
Know about AI Event Management platform
The Core Requirement
The ask
Our client set out to disrupt event management with an intelligent co-pilot that centralizes and simplifies the entire process.
The aim to build this platform
#SMART EVENT AUTOMATION
#SEAMLESS PLANNING
Design and build a scalable, multi-tenant SaaS platform powered by AI that automates key aspects of event planning, from discovery and booking to engagement and feedback
🤝
To significantly reduce event planning time, improve the quality of event outcomes, lower operational costs, and enhance the overall experience for both planners and attendees
🤞
The Challenge
01
02
Intelligent Recommendation Engine
Building an AI model to recommend venues and vendors based on budget, capacity, amenities, and ratings
03
Seamless User Experience
Designing an intuitive and user-friendly interface that simplifies complex workflows and makes powerful AI features accessible to non-technical users..
04
Scalability & Reliability
Architecting a robust cloud infrastructure capable of handling a growing user base and managing thousands of events concurrently.
Data Aggregation & Integration
Sourcing and standardizing vast amounts of data from various platforms for venues, caterers, and other vendors
Our Strategy & Approach
Our Strategy & Approach
The Solution Proposed
We adopted an agile, module-based development approach, focusing on delivering core functionalities in iterative sprints.
Our strategy centered on a microservices architecture to ensure scalability and maintainability.
We leveraged a powerful combination of FastAPI and NestJS for the backend, with LangChain orchestrating interactions with OpenAI's LLMs for all intelligent features, all deployed on a scalable and secure AWS infrastructure.
#AI DEVELOPMENT
#SAAS PLATFORM
#WORKFLOW AUTOMATION
#CLOUD DEPLOYEMENT
#NEXT.JS
#LANGCHAIN
# OPEN AI
#AWS
#API INTEGRATION
#FAST API
Key features implemented
01
02
Intelligent Invitation Generation
Automated creation of personalized and engaging event invitations.
03
Streamlined Attendee Management
Centralized dashboard for registrations, RSVPs, and automated communications.
04
Efficient Vendor Sourcing
AI-driven matching with suitable vendors (catering, AV, entertainment).
AI-Powered Venue Discovery
A smart search engine that recommends optimal venues based on natural language queries.
05
06
Intuitive Front-End
A clean, user-friendly React.js interface for seamless event management.
07
Cloud-Native Deployment
Deployed on AWS using EC2, S3, and Lambda for ultimate reliability.
08
Prompt Management Dashboard
An internal tool for managing and refining the prompts that power the AI features.
Robust Backend Services
Scalable and resilient backend built for high performance.
#ATTENDEE MANAGEMENT
#INTELLIGENT INVITATION GENERATION
#VENUE DISCOVERY
#ATTENDEE MANAGEMENT
#INTELLIGENT INVITATION GENERATION
#VENUE DISCOVERY
#ATTENDEE MANAGEMENT
#INTELLIGENT INVITATION GENERATION
#VENUE DISCOVERY
#ATTENDEE MANAGEMENT
#INTELLIGENT INVITATION GENERATION
#VENUE DISCOVERY
The Impact We Created
#The Sublime Impact
with sublime
📊 Faster Planning – Reduced event setup and coordination time by half.
💰 Cost Savings – Optimized resources and vendor sourcing for measurable ROI.
🎯 Enhanced Attendee Experience – Personalized invites and engagement boosted satisfaction.
🚀 Scalable Growth – Enabled the client to handle more events with ease.
Discover how you will benefit with Sublime, and experience the lasting impact we've made by driving transformation to AI copilot Event management platform business
The final result
01
02
Competitive Advantage
Empowered the client with a differentiated product and recurring revenue stream
03
Intelligent Automation
Transformed manual, fragmented processes into streamlined AI-driven workflows.
04
Industry Impact
Set a new benchmark for efficiency and innovation in event management.
Market-Ready Platform
Delivered a fully functional, innovative SaaS solution ready for adoption at scale.
How are client feel
AUTOMATION CATALYST
#
Director of Product
Event Tech Firm
“
The AI Co-Pilot is a game-changer — automating tedious tasks so we can focus on exceptional experiences.
A virtual coffee?
let’s connect !
Get in touch to explore how we can help your business reach its full potential.
Elevating businesses to the Limelight !
Pages
Services
Contact us
210, Iscon Elegance, Prahlad Nagar, Nr. Shapath V, Sarkhej – Gandhinagar Hwy Ahmedabad, Gujarat 380015
©2025 - Sublime Data Systems Pvt Ltd
Your vision
A virtual coffee?
let’s connect !
Get in touch to explore how we can help your business reach its full potential.
Pages
Services
Elevating businesses to the Limelight !
Contact us
210, Iscon Elegance, Prahlad Nagar, Nr. Shapath V, Sarkhej – Gandhinagar Hwy Ahmedabad, Gujarat 380015
©2025 - Sublime Data Systems Pvt Ltd
Achievements We’ve Accomplished
Achieved up to a 50% reduction in event planning and administration time.
01
50% Reduction⚡
02
30% Cost Savings💰
03
Enhanced Experience☑️
04
Improved Efficiency✊
Achieved up to a 50% reduction in event planning and administration time.
01
50% Reduction⚡
02
30% Cost Savings💰
03
Enhanced Experience☑️
04
Improved Efficiency✊
01
50% Reduction⚡
02
30% Cost Savings💰
03
Enhanced Experience☑️
04
Improved Efficiency✊
Achievements We’ve Accomplished
01
Agile Development 🔄
Adopted sprint-based delivery to ensure quick feedback and continuous improvement.
#
We build in iterations
Adopted sprint-based delivery to ensure quick feedback and continuous improvement.
We build in iterations
#
01
Agile Development 🔄
Adopted sprint-based delivery to ensure quick feedback and continuous improvement.
We build in iterations
#
01
Agile Development 🔄
#AI CO-PILOT
#WORKFLOW AUTOMATION
#SAAS PLATFORM
Duration
2024
CLIENT
A Leading Event Tech Firm
Industry
Event Management & Hospitality
We developed a comprehensive, AI-powered Software-as-a-Service (SaaS) platform designed to revolutionize the event planning process. This AI Co-Pilot assists organizers at every stage, from initial ideation to post-event analysis, by automating tedious tasks and providing data-driven recommendations to create memorable and flawlessly executed eventsengagement and productivity.
Know about AI Event Management platform
Our client set out to disrupt event management with an intelligent co-pilot that centralizes and simplifies the entire process.
The aim to build this platform
#SMART EVENT AUTOMATION
#SEAMLESS PLANNING
The ask
Design and build a scalable, multi-tenant SaaS platform powered by AI that automates key aspects of event planning, from discovery and booking to engagement and feedback
🤝
To significantly reduce event planning time, improve the quality of event outcomes, lower operational costs, and enhance the overall experience for both planners and attendees
🤞
The Core Requirement
The Challenge
02
Intelligent Recommendation Engine
Building an AI model to recommend venues and vendors based on budget, capacity, amenities, and ratings
03
Seamless User Experience
Designing an intuitive and user-friendly interface that simplifies complex workflows and makes powerful AI features accessible to non-technical users..
04
Scalability & Reliability
Architecting a robust cloud infrastructure capable of handling a growing user base and managing thousands of events concurrently.
01
Data Aggregation & Integration
Sourcing and standardizing vast amounts of data from various platforms for venues, caterers, and other vendors
#AI DEVELOPMENT
#SAAS PLATFORM
#WORKFLOW AUTOMATION
#CLOUD DEPLOYEMENT
We adopted an agile, module-based development approach, focusing on delivering core functionalities in iterative sprints.
Our strategy centered on a microservices architecture to ensure scalability & maintainability.
We leveraged a powerful combination of FastAPI and NestJS for the backend, with LangChain orchestrating interactions with OpenAI's LLMs for all intelligent features, all deployed on a scalable and secure AWS infrastructure
#REACT.JS
#NEXT.JS
#FAST API
#LANGCHAIN
#API INTEGRATION
#OPEN AI
#AWS
The Solution Proposed
03
Streamlined Attendee Management
Centralized dashboard for registrations, RSVPs, & automated communications.
04
Efficient Vendor Sourcing
AI-driven matching with suitable vendors (catering, AV, entertainment).
01
AI-Powered Venue Discovery
A smart search engine that recommends optimal venues based on natural language queries.
02
Intelligent Invitation Generation
Automated creation of personalized and engaging event invitations.
05
Robust Backend Services
Scalable and resilient backend built for high performance.
06
Intuitive Front-End
A clean, user-friendly React.js interface for seamless event management.
07
Cloud-Native Deployment
Deployed on AWS using EC2, S3, and Lambda for ultimate reliability.
08
Prompt Management Dashboard
An internal tool for managing and refining the prompts that power the AI features.
Key features implemented
#ATTENDEE MANAGEMENT
#INTELLIGENT INVITATION GENERATION
#VENUE DISCOVERY
#ATTENDEE MANAGEMENT
#INTELLIGENT INVITATION GENERATION
#VENUE DISCOVERY
#ATTENDEE MANAGEMENT
#INTELLIGENT INVITATION GENERATION
#VENUE DISCOVERY
#ATTENDEE MANAGEMENT
#INTELLIGENT INVITATION GENERATION
#VENUE DISCOVERY
The impact we Created
Discover how you will benefit with Sublime, and experience the lasting impact we've made by driving transformation to The AI copilot Event Management platform business
with sublime
📊 Faster Planning – Reduced event setup and coordination time by half.
💰 Cost Savings – Optimized resources and vendor sourcing for measurable ROI.
🎯 Enhanced Attendee Experience – Personalized invites and engagement boosted satisfaction.
🚀 Scalable Growth – Enabled the client to handle more events with ease.
#The
Sublime Impact
02
Competitive Advantage
Empowered the client with a differentiated product and recurring revenue stream
03
Intelligent Automation
Transformed manual, fragmented processes into streamlined AI-driven workflows.
04
Industry Impact
Set a new benchmark for efficiency and innovation in event management.
01
Market-Ready Platform
Delivered a fully functional, innovative SaaS solution ready for adoption at scale.
The final result
How are client feel
AUTOMATION CATALYST
#
The AI Co-Pilot is a game-changer — automating tedious tasks so we can focus on exceptional experiences.
Director of Product
Event Tech Firm
“
AUTOMATION CATALYST
#
The AI Co-Pilot is a game-changer — automating tedious tasks so we can focus on exceptional experiences.
Director of Product
Event Tech Firm
“
AI-Powered Event Management
AI-Powered Event Management